n8nfrom $1,450
Inbound lead router and enricher
Every inbound lead lands enriched, scored, assigned, and acknowledged inside ninety seconds, whichever channel it arrived through.
GoHighLevelSales and lead flow
Appointment booking and no-show recovery
Bookings confirm themselves, remind on a proven ladder, and no-shows are recovered rather than written off.
Starting price$750fixed against a written scope
Build window3 to 4 daysfrom access and answers
Hours returned12 a monthconservative end of the range
Payback2 monthsat $38 an hour loaded
The problem
Why this exists
No-show rates of twenty to thirty percent are normal and treated as weather. They are not weather, they are a reminder cadence problem plus a rebooking gap.
Trigger
Appointment created from any source.
The build
What it does, in order
- 01
Confirm immediately
Text and email with the time in the client's timezone, the address or link, and a one tap reschedule option.
- 02
Remind on the ladder
Twenty four hours, three hours, and thirty minutes before, with a confirm reply requested at twenty four hours.
- 03
Handle the unconfirmed
No confirmation by the three hour mark triggers a staff alert so the slot can be offered elsewhere.
- 04
Recover no-shows
Missed appointment triggers a same day rebooking message within fifteen minutes, while intent still exists.
- 05
Fill the gap
Cancelled slots are offered to a waitlist automatically, in booking order.
- 06
Report the pattern
Weekly report on no-show by source, by staff member, and by time of day, because the pattern is usually specific.
The guard rails
What stops it doing damage
This is the part that separates an automation that runs for years from one that quietly corrupts your data for a month.
- Timezone taken from the booking, never assumed from the business location
- Reschedule links respect real availability at click time, not at send time
- Messaging stops instantly on cancellation, so nobody is reminded about an appointment they cancelled
Honest limits
When this is the wrong automation
You run under about twenty appointments a month. At that level a person phoning to confirm is warmer and just as fast.
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Want this one built?
Send the form and we come back within 24 hours with a fixed price, a scope, and a date.