n8nfrom $1,450
Inbound lead router and enricher
Every inbound lead lands enriched, scored, assigned, and acknowledged inside ninety seconds, whichever channel it arrived through.
n8nClient delivery
Document intake and data extraction
PDFs, scans, and photographed paperwork arrive by email and come out the other side as validated structured records in your system.
Starting price$2,200fixed against a written scope
Build window1 to 2 weeksfrom access and answers
Hours returned38 a monthconservative end of the range
Payback2 monthsat $38 an hour loaded
The problem
Why this exists
Somebody opens attachments all day and retypes what they see into a form. It is slow, it is boring, and the error rate climbs every hour after lunch.
Trigger
New attachment in a monitored inbox, or a file dropped into a watched folder.
The build
What it does, in order
- 01
Classify the document
Invoice, purchase order, delivery note, contract, identity document. Unknown types route to a human immediately rather than guessing.
- 02
Extract with a vision model
Field level extraction with a strict output schema, so the model cannot invent a field name that breaks the downstream write.
- 03
Validate hard
Totals must add up, dates must parse, supplier must exist, VAT numbers must checksum. Failed validation means human review, never a silent write.
- 04
Confidence route
High confidence writes straight through. Anything below the threshold lands in a review queue with the source page and the extracted value side by side.
- 05
Write to the system of record
Idempotent write keyed on document hash, so reprocessing the same file cannot double post.
- 06
Learn from corrections
Every human correction is logged as a labelled example and folded into the next eval run.
The guard rails
What stops it doing damage
This is the part that separates an automation that runs for years from one that quietly corrupts your data for a month.
- Straight through processing only above a measured confidence threshold, tuned on your own documents
- Every extraction stores the source page image alongside the values for audit
- Duplicate detection on document hash and on supplier plus invoice number
- Monthly accuracy report against a held out sample, so drift shows up before finance notices
Honest limits
When this is the wrong automation
You process under about forty documents a month, or every document is a different bespoke layout with no repetition. Extraction needs pattern to lock onto.
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Client onboarding pipeline
Contract signed to kickoff call booked with no human touching a checklist: accounts created, folders built, welcome sequence running.
Want this one built?
Send the form and we come back within 24 hours with a fixed price, a scope, and a date.