n8nfrom $1,450
Inbound lead router and enricher
Every inbound lead lands enriched, scored, assigned, and acknowledged inside ninety seconds, whichever channel it arrived through.
n8nFinance and admin
Invoice chase and reconciliation
Overdue invoices chase themselves on a schedule that escalates in tone, and stop the moment payment clears.
Starting price$1,250fixed against a written scope
Build window3 to 5 daysfrom access and answers
Hours returned14 a monthconservative end of the range
Payback3 monthsat $38 an hour loaded
The problem
Why this exists
Chasing money is the job nobody wants and everybody postpones. Invoices go thirty, sixty, ninety days late not because clients refuse to pay but because nobody asked them twice.
Trigger
Daily schedule at 09:00 local, reading open invoices from the accounting system.
The build
What it does, in order
- 01
Pull the open ledger
Invoices past due date, with the amount, the days overdue, and the contact on file.
- 02
Segment by history
A client who has always paid on time gets a soft nudge. A repeat late payer gets the firm version. The tone is data driven, not random.
- 03
Escalate on a ladder
Day 3 gentle, day 10 direct, day 21 firm with a statement attached, day 35 escalation to the account owner rather than another email.
- 04
Send from the right identity
Messages come from the account owner's address, not a noreply, so replies land somewhere a human reads.
- 05
Stop on payment
Payment webhook cancels every queued step for that invoice immediately. Nobody gets chased for money they already sent.
- 06
Report weekly
One digest: what came in, what is still out, who to phone.
The guard rails
What stops it doing damage
This is the part that separates an automation that runs for years from one that quietly corrupts your data for a month.
- Hard suppression list for clients in active dispute or a payment plan
- Maximum one message per client per five days across all invoices, so a client with six open invoices does not get six emails
- Dry run mode that writes the exact outbound text to a review queue for the first two weeks
- Payment webhook plus a reconciliation sweep, so a missed webhook cannot cause a wrongful chase
Honest limits
When this is the wrong automation
Your receivables problem is five large clients rather than two hundred small ones. Five relationships are managed by phone, not by sequence.
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Want this one built?
Send the form and we come back within 24 hours with a fixed price, a scope, and a date.