n8nfrom $1,250
Invoice chase and reconciliation
Overdue invoices chase themselves on a schedule that escalates in tone, and stop the moment payment clears.
ZapierFinance and admin
Receipt capture and expense coding
Photograph a receipt, and it arrives in the accounts coded, categorized, and attached to the right transaction.
Starting price$500fixed against a written scope
Build window2 to 3 daysfrom access and answers
Hours returned9 a monthconservative end of the range
Payback2 monthsat $38 an hour loaded
The problem
Why this exists
Receipts live in wallets and camera rolls until month end, when somebody spends a day matching them to a bank feed and gives up on the illegible ones.
Trigger
Photo into a shared album, or an email forwarded to a capture address.
The build
What it does, in order
- 01
Extract the fields
Merchant, date, total, tax, and currency read from the image with a vision model.
- 02
Categorize
Coded against your chart of accounts using the merchant history, so the same coffee shop always books the same way.
- 03
Match to the bank feed
Amount plus date window plus merchant matched to the transaction, so reconciliation is already done.
- 04
Queue the unmatched
Anything that will not match cleanly lands in a short review list rather than being force fitted.
- 05
Archive the image
The original attaches to the accounting record, satisfying the audit requirement without a shoebox.
The guard rails
What stops it doing damage
This is the part that separates an automation that runs for years from one that quietly corrupts your data for a month.
- No auto-posting above a configurable value threshold, so large items always get eyes
- Duplicate detection on merchant plus amount plus date, because photographing the same receipt twice is common
- Foreign currency conversion uses the transaction date rate, recorded alongside the original
Honest limits
When this is the wrong automation
You have two people and twelve receipts a month. Use the accounting app's own phone capture and spend the budget somewhere it moves the needle.
Related builds
Others on this platform or solving this problem
Zapierfrom $450
Form to CRM with instant follow up
Website form submissions become CRM contacts, tasks, and an acknowledgement email in under a minute, with no lost submissions.
Zapierfrom $650
Meeting to CRM note and follow up
Every external meeting produces a CRM note, a next step, and a drafted follow up email before the rep has left the call.
Want this one built?
Send the form and we come back within 24 hours with a fixed price, a scope, and a date.